Resignation Letter template UK

A Resignation Letter is a formal written notice submitted by an employee to their employer to communicate their decision to leave their position.

It outlines key details such as your notice period and intended last working day. It also serves a record of your intention to leave the job.

This document plays an important role in terminating the employment relationship properly. It helps your employer prepare for your exit, and helps maintain professionalism.

You can download a simple Resignation Letter template from this page, which you can use as a guide to draft your own version of this legal document.

When writing a Resignation Letter, the goal is to keep the message clear, polite and professional. The document typically includes:

• Your job title
• Date of writing
• Date you intend to leave the role

Consider briefly expressing appreciation for the opportunity and for all the guidance you’ve received. You can also offer assistance during the transition period. Including these details helps guarantee there is no ill-will between you and your employer moving forward.

Typically, in a Letter of Resignation, you generally avoid going into detail about your reasons for leaving unless necessary.

Instead, provides a simple announcement of your departure, focused on notice and timing. Using a Letter of Resignation template can help you include the correct details and tone.

A well-written Resignation Letter can help you clearly and professionally communicate your departure.

Looking at a sample Resignation Letter helps you understand the expected layout, tone and structure of the document.

Below are the typical elements included in a Resignation Letter in the UK.

Include your personal and contact information

If you're sending a physical copy, include your contact details and the date. These should appear in the top right or left corner of the letter depending on formatting preferences.

Address the letter to your manager/team lead

Use a formal salutation such as "Dear [Manager’s Name]". Try not to use generic greetings. Addressing your manager directly shows professionalism, which helps make sure that the message is communicated appropriately.

Clearly state your intention to resign

Open with a direct sentence such as “I am writing to formally resign from my position as [Job Title] at [Company Name].” This leaves no ambiguity about your intentions.

Mention your notice period and final working date

Specify your contractual notice period and the expected final working day. For example, clearly state your last day will be one month from the date of the letter.

Keep your reasons brief (or leave them out)

You do not have to include your reasons for leaving. If you choose to mention it, keep it general, such as “I have decided to pursue another opportunity.” Avoid including any grievances or personal details.

Express gratitude where appropriate

It’s customary to thank your employer for the experience or skills gained during your employment. This helps you leave on good terms and keeps your professional reputation intact.

Offer to support the transition

If possible, mention that you’re happy to help with the handover or training of a replacement. This shows goodwill and consideration for the team you're leaving behind.

End the letter formally

Use a polite closing such as “Yours sincerely,” followed by your signature (if sending a printed copy) and your full name.

Before writing your own, it's a good idea to take a look at our job Resignation Letter template. This can help you create a comprehensive and standard Resignation Letter.

Related employment documents

• Job Offer Letter